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Time and Attendance Reporting Procedures for Pay Period 20

FSIS Notice 38-23
Issue Date Aug 10, 2023
Expiration Date Aug 01, 2024
Full Notice
FSIS Notice 38-23
  1. PURPOSE
    This notice provides special instructions for preparing a Time and Attendance (T&A) for Pay Period 20 (September 24 through October 7, 2023).  Special instructions are required because Pay Period 20 spans two fiscal years (FYs).
  2. PAYROLL COSTS CHARGEABLE TO FY 23 AND FY 24
    Pay Period 20 covers time worked in FY 23 (September 24 - 30, 2023) and FY 24 (October 1 through October 7, 2023).  The Financial Management Modernization Initiative (FMMI) records payroll costs by FY.  Therefore, employees must accurately report their time to each FY and identify the FY and accounting (management or program) codes chargeable.
  3. CODING T&A FOR PAY PERIOD 20
    1. FSIS employees are to use the following instructions to complete the T&A for Pay Period 20.  (See Attachment 1 for additional information).
    2. FY 23 and FY 24 Codes
      1. September 24, 2023, through September 30, 2023.  Code all time worked and leave taken for Sunday through Saturday of Week 1.  Enter the appropriate accounting (management or program) codes ending in "3" to represent FY 23.
      2. October 1 through 7, 2023.  Code all time worked and leave taken for Sunday through the Saturday of Week 2. Enter the appropriate accounting (management or program) codes ending in "4" to represent FY 24.
      3. If an employee uses the incorrect FY account (management or program) code, they will receive the following error message: Error: 10/01 (date of error) is not in the date range for the account XXXXX23.
      4. Adding FY24 account codes to your T&A in webTA:  From Employee Main Menu, choose Accounts.  Click on Get Account(s).  In the Account field, type in the account number that you want and then click on the Search button.  Click on the box next to the account number and description and click Save button.  This will add the account code to the drop-down list in your timesheet.
  4. CODING T&A FOR SUBSEQUENT PAY PERIODS
    Effective Pay Period 21, enter the appropriate accounting (management or program) codes or conversion codes ending in "4" to represent FY 24.
  5. RESPONSIBILITIES
    Managers and supervisors are to distribute this information to employees and timekeepers.
    Refer questions relating to the notice to FSCGeneral@usda.gov or call FSC Customer Support at 800–949–3964 and select Option 3 for Time and Attendance/Payroll.