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Time and Attendance Reporting Procedures for Pay Period 20 2021

FSIS Notice 38-21
Issue Date Sep 22, 2021
Expiration Date Oct 01, 2022
Full Notice
38-21.pdf
  1. PURPOSE
    This notice provides special instructions for preparing a T&A for Pay Period 20 (September 26 through October 9, 2021).  Special instructions are required because Pay Period 20 spans two fiscal years (FYs).
  2. PAYROLL COSTS CHARGEABLE TO FY 21 AND FY 22
    Pay Period 20 covers time worked in FY 21 (September 26 - 30, 2021) and FY 22 (October 1 through October 9, 2021).  The Financial Management Modernization Initiative (FMMI) records payroll costs by FY.  Therefore, employees must accurately report their time to each FY and identify the FY and accounting (management or program) codes chargeable.
  3. CODING T&A FOR PAY PERIOD 20
    1. Use the following instructions to complete the T&A for Pay Period 20. 
    2. FY 21 and FY 22 Codes
      1. September 26, 2021 through September 30, 2021.  Code all time worked, and leave taken for Sunday through Thursday of Week 1.  Enter the appropriate accounting (management or program) codes ending in "1" to represent FY 21.
      2. October 1 through 9, 2021. Code all time worked, and leave taken for Friday of Week 1 through the Saturday of Week 2. Enter the appropriate accounting (management or program) codes ending in "2" to represent FY 22.
  4. CODING T&A FOR SUBSEQUENT PAY PERIODS
    Return to normal T&A coding procedures effective Pay Period 21.  Enter the appropriate accounting (management or program) codes or conversion codes ending in "2" to represent FY 22.
  5. RESPONSIBILITIES
    Managers and supervisors are responsible for distributing this information to employees and timekeepers.
  6. QUESTIONS
    Refer questions relating to the notice to FSCGeneral@usda.gov or call FSC Customer Support at 800-949-3964 and select Option 3 for Time and Attendance/Payroll.