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Time and Attendance Reporting Procedures for Pay Period 19 2024

FSIS Notice 31-24
Issue Date Sep 05, 2024
Expiration Date Sep 01, 2025
Full Notice
FSIS Notice 31-24
  1. PURPOSE
    This notice provides special instructions for preparing a Time and Attendance (T&A) for Pay Period 19 (September 22 through October 5, 2024). Special instructions are required because Pay Period 19 spans two fiscal years (FYs).
  2. PAYROLL COSTS CHARGEABLE TO FY 24 AND FY 25
    Pay Period 19 covers time worked in FY 24 (September 22 - 30, 2024) and FY 25 (October 1 through October 5, 2024). The Financial Management Modernization Initiative (FMMI) records payroll costs by FY. Therefore, employees must accurately report their time to each FY and identify the FY and accounting (management or program) codes chargeable.
  3. CODING T&A FOR PAY PERIOD 19
    1. Use the following instructions to complete the T&A for Pay Period 19. (See Attachment 1 for additional information).
    2. FY 24 and FY 25 Codes
      1. September 22 through 30, 2024. Code all time worked and leave taken for Sunday through Saturday of Week 1 and Sunday through Monday of Week 2. Enter the appropriate accounting (management or program) codes ending in “4” to represent FY 24.
      2. October 1 through 5, 2024. Code all time worked and leave taken for Tuesday through the Saturday of Week 2. Enter the appropriate accounting (management or program) codes ending in “5” to represent FY 25.
      3. If an employee uses the incorrect FY account (management or program) code, they will receive the following error message: Error: 10/01 (date of error) is not in the date range for the account XXXXXX5.
      4. Adding FY25 account codes to your T&A in webTA: From Employee Main Menu, choose Accounts. Click on Get Account(s). In the Account field, type in the account number that you want and then click on the Search button. Click on the box next to the account number and description and click Save button. This will add the account code to the drop-down list in your timesheet.
  4. CODING T&A FOR SUBSEQUENT PAY PERIODS
    Return to normal T&A coding procedures effective Pay Period 20. Enter the appropriate accounting (management or program) codes ending in “5” to represent FY 25.
  5. RESPONSIBILITIES
    Managers and supervisors are responsible for distributing this information to employees and timekeepers.
  6. QUESTIONS
    Refer questions relating to the notice to FSCGeneral@usda.gov or call FSC Customer Support at 800-949-3964 and select option 2 and option 1 for Payroll/Time and Attendance.