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Processing and Payment of Training Using the Standard Form-182, Authorization, Agreement and Certification of Training

FSIS Notice 20-24
Issue Date Jun 20, 2024
Expiration Date Jul 01, 2025
Full Notice
FSIS Notice 20-24
  1. PURPOSE
    1. This notice is a reissuance of FSIS Notice 23-23, Processing and Payment of Training Using the Standard Form-182, Authorization, Agreement and Certification of Training. The notice informs FSIS employees of the method, dollar amounts, and processing of training payments when using the SF-182 and provides the relevant instructions for Program Resource Managers. This reissuance provides additional information in Section IV. A.3 and B. for the Program Areas should the training contractor not accept the government purchase card.
    2. SF-182 are still processed and approved in AgLearn for individual employee training or by downloading the SF-182 for group trainings or if AgLearn is not available and routed to the Office of Employee Experience and Development (OEED) for approval.

      NOTE: Adel A. Malak Scholarship payments are excluded from this requirement.
  2. BACKGROUND
    The Office of Management and Budget (OMB) issued Digital Accountability and Transparency Act of 2014 (DATA) guidance in OMB Memorandum 17-04 specifying the reporting of certain financial transactions over $10,000. All training transactions that have a value of over $10,000 for commercial off-the-shelf training or $2,500 for customized training now require a Procurement Instrument Identifier (PIID), regardless of whether it is individual or group training. The PIID is only generated for transactions processed through the Integrated Acquisition System (IAS) or with an Interagency Agreement (IAA) number. Training being conducted by another government agency through an Interagency Agreement is an exception and does not need to be processed through IAS because the IAA number serves as the PIID.
  3. PROGRAM OFFICE RESPONSBILITY
    1. Program Areas are to plan and review training requirements in advance, allowing 45-60 days for processing of the SF-182 and planning for submission of their requests through IAS, if required, based on the costs in Section II.
    2. If training is submitted through IAS, Program Areas are to submit the following:
      1. Requisition along with the approved SF-182;
      2. Market research;
      3. Independent Government Cost Estimate (IGCE);
      4. Statement of Work or Performance Work Statement and Proposal/Quote as required; and
      5. List of attendees.
      NOTE: All requisitions when processed through IAS electronically route to the procurement office.
    3. If training is conducted by other government agencies, Program Areas are to:
      1. Use the Government Purchase Card within the limits set forth in Section II, if Government Purchase Cards are accepted as a form of payment by the other government agency; or
      2. Utilize an Interagency Agreement with an approved SF-182 attached for processing.
  4. DETERMINE METHOD OF PAYMENT
    1. Government Purchase Cards are used to pay for training at the following levels by Program Areas:
      1. Up to $2,500 for FSIS-customized training; and
      2. Up to $10,000 for commercial off-the-shelf training.
      3. If the training contractor does not accept the purchase card and it is within the limits set forth above, the Program Area is to:
        1. Conduct further research to determine if there is another vendor that can provide this training which accepts the Government Purchase Card; or
        2. Submit the SF-182 to the Office of the Chief Financial Officer (OCFO) at FSCGeneral@usda.gov for processing. State in the submission whether the training is customized or off-the-shelf and include a valid invoice, training dates, total costs, and list of attendees (if applicable).
    2. When the purchase card is used, the approved SF-182 is to be retained by purchase card holders as file documentation for the transaction and uploaded into U.S. Bank Access Online when reconciling the transaction. When OCFO processes a transaction, they will retain the approved SF-182.
    3. If the training exceeds these levels, the training requests are to be submitted through IAS. The one
    4. exception is if the training is conducted by another government agency.
    5. Submission of training via IAS are to include the documentation outlined in Section III. B.
  5. QUESTIONS
    1. For non-customized training questions, please email OEED at CFL182s@usda.gov .
    2. For procurement-related questions, contact your Procurement Team Lead in the Office of Management, Administrative Services Division at FSISProcurement@usda.gov.