Fiscal Year 2022 - Continuing Education Program for Public Health Veterinarians/Veterinary Medical Officers
This notice announces the Fiscal Year 2022 (FY22) FSIS Continuing Education Program (CEP) for Public Health Veterinarians (PHVs) and Veterinary Medical Officers (VMOs) in the Food Safety Inspection Service (FSIS). Veterinarians in all positions across FSIS are eligible to participate in the FY22 PHV CEP. Reimbursement is offered for training in Veterinary Medicine (VM) and food safety related fields of study. The training requirements are detailed in Section III B. The FY22 PHV CEP is effective October 1, 2021, through September 30, 2022, and eligible employees may qualify for training reimbursement completed during this time. The deadline for submitting FY22 applications is October 15, 2022.
A. This program was launched in 2018 as a retention tool for PHV/VMOs and supports the Agency’s goal of maintaining a well-trained and engaged workforce. Under the FY22 PHV CEP, eligible veterinarians may qualify for up to $500 per FY maximum reimbursement to attend training.
B. The FY22 PHV CEP is not a licensure, certification, or degree program and does not require participants to have or to earn active licenses, certifications, or degrees. The program may be used to:
- Help support current licensure requirements;
- Help complete a board certification, certificate program, or degree program; or
- Support current job functions.
III. REQUIREMENTS FOR THE FY22 PHV CEP
A. The employee is to pay out of pocket for the training and will be reimbursed up to a maximum of $500 per FY toward training registration costs only. Travel will not be compensated.
B. Employee eligibility requirements for participation in the FY22 PHV CEP:
- Participants are to be a veterinarian (completed a doctorate degree in veterinary medicine) in FSIS;
- Participants need to be full-time permanent employees in good standing, (i.e., rated Fully Successful, have worked a minimum of 1 year of service with FSIS);
- Supervisory signature is required on application and approval form; and
- Supervisory notification and approval is required if training interferes with tour of duty.
C. Training requirements for participation in the FY22 PHV CEP:
- Training includes professional meetings, conferences, webinars, short courses, and college courses related to one of these core fields of study:
- Veterinary Medicine (VM);
- Food safety;
- Food science;
- Animal science;
- Meat science; and
- Although participants are not required to have or to earn licenses or certifications in VM, preparation courses for licenses will be reimbursed;
- CE credits in VM are to be earned from approved programs and providers of continuing education;
- College-level courses must be from nationally accredited institutions; and
- Participants are to submit proof of successful completion of training along with a PHV CEP Application Form so the training can be recorded in the employee’s AgLearn record.
IV. HOW TO APPLY FOR FY22 PHV CEP TRAINING REIMBURSEMENT
A. After the training is completed, to be reimbursed, the employee is to provide to the CEP Manager of the Office of Employee Experience and Development (OEED) the following documentation:
- PHV CEP Application and Approval Form;
- A completed Optional Form 1164 (OF-1164), Claim for Reimbursement for Expenditures on Official Business;
- Proper Receipt;
- Proof of successful completion of training:
- CE earned in VM – provide documentation of CE units earned;
- College credit hours earned – provide transcript showing passed with C grade or better;
- Certificate earned – provide certificate showing successful completion;
- Preparation courses for Veterinary license examinations – registration statement, course description, and proof of completion (if available);
- Employees can obtain the PHV CEP Application and Approval Form (e-form) and the OF 1164 in the following ways:
- Request by e-mail at PHVCEP@usda.gov; or
- Download from IPP Help https://fsishelp.fsis.usda.gov/ipphelp/cep/phvcep/phvcep.htm.
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B. The employee is to digitally sign the PHV CEP Application with their LincPass and submit as an e-form.
C. OF-1164 are to be submitted as an e-form and include:
- Training name;
- Start and end dates of the training;
- Cost of training registration;
- Amount to be reimbursed (not to exceed $500 per FY);
- An e-signature (digitally sign with LincPass);
- Proof of payment with a proper receipt which is to include:
- Participant name;
- Method of payment;
- Amount paid; and
- Training name.
D. The Financial Management Division (FMD) requires supplemental documentation if the receipt does not list training name. Example: an e-mail confirming training registration that lists training name.
E. E-mail all required documentation (outlined above) to the CEP Manager at: PHVCEP@usda.gov;
F. The CEP Manager will process applications and reimbursement paperwork. Upon approval, the CEP Manager will submit an employee’s OF 1164 directly to FSC for remittance to employee.
G. Deadlines for submitting FY22 applications for reimbursement:
- Applications for reimbursement for trainings completed during FY22 will not be accepted after October 15, 2022.
- Participants are encouraged to submit requests for reimbursement throughout FY22 as trainings are completed.
V. TIME AND ATTENDANCE RECORD FOR ATTENDING CEP-APPROVED TRAININGS OR MEETINGS
A. Attending a CEP-approved training or meeting during normal duty hours is considered an excused absence for which PHVs will be allowed to record administrative leave (Code 66) up to 3 days at 8 hours per day (maximum of 24 hours) excluding travel time. Employees are to request excused absence through their supervisory chain.
B. Travel time to and from a training will not be compensated even if it occurs during regular work hours.
C. If training occurs outside of the normal tour of duty, employees may request a schedule change from his or her immediate supervisor.
D. PHVs are to contact their supervisor or District Resource Manager for additional guidance on T&A completion.
Refer questions to the CEP Manager at PHVCEP@usda.gov or 301-344-0734. Questions may also be referred to the OEED/TTDL at 1-800-336-3747. PHV CEP Applications, OF 1164 Reimbursement Forms, and other program information can be found at: https://fsishelp.fsis.usda.gov/ipphelp/cep/phvcep/phvcep.htm.