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FSJO Frequently Asked Questions
Other Application Issues
Q23: Whenever I submit my application I get a "violation of primary or unique key constraint" error. What's wrong?
A23: This error occurs when an applicant completes the online application, presses "Submit," then immediately presses the "Back" button to try to make changes. When the "Back" button is used on this screen, the system processes it like the applicant is trying to submit a new application for a job for which the applicant had already applied. Instead of using “Back,” bring up the vacancy questions by clicking on the vacancy number from a vacancy listing page, or login again and pull up the vacancy. The screen will show the application completed with the previous answers, and the applicant can successfully update them without error.
Q24: Can I just mail my application, or send it by e-mail?
A24: Applicants are expected to apply online for positions covered by the pilot. Contact the HR representative listed on the vacancy announcement before the closing date if problems occur.
Q25: For which positions must I apply online?
A25: Applicants apply online for positions in the following series: GS-318, Secretary; GS-326, Office Automation Clerk/Assistant; GS –334, Computer Specialist; GS-344, Management Assistant; and Compliance Officer, GS-12 and -13. HRD will announce when a new series is added.
Positions that are not in the pilot (such as those in the bargaining unit) will be advertised and filled using traditional procedures.
Q26: If the system only accepts online applications, should I submit other
documents, such as college transcripts, or documents showing eligibility for special hiring authorities or placement programs?
A26: For field vacancies (serviced by the Minneapolis HR office), applicants should send documents required by the vacancy announcement immediately after
applying for a position. (NOTE: A fax number will be listed in the vacancy announcement.) The documents must be received in the HR office within 2 business days after the closing date. Any documents sent must include the applicant's name, SSN, the vacancy announcement number, and position title.
For headquarters vacancies (serviced by the Washington, DC HR office), applicants should not mail or fax documents until they are requested. (Follow the instructions in the vacancy announcement if it states otherwise.)
Q27: How is the demographic information (race, gender, national origin, and disability status) used?
A27: Demographic data is immediately encrypted and cannot be tied to a specific
candidate. Once the announcement closes, a demographic report can be
generated. However, neither the HR office nor the selecting official can associate the demographic data to an individual applicant.
Q28: What if I need help applying?
A28: Applicants should contact the HR representative listed on the vacancy
announcement, before the closing date, if help is needed for a specific vacancy.
Q29: How do I find out the status of my application for any jobs to which I have applied?
A29: To find the status of your Food Safety Jobs Online Application, the position you
applied for, and for a listing of all of the jobs you have applied for, use the Applicant Status feature by doing the
following:
- Select this link: https://jobs.quickhire.com/scripts/FSIS.exe
- As a registered user, fill in your User ID # or email address and case-sensitive password.
- Select the radio button option called "View My Application Status" and then click on the "Next" button towards the bottom of the screen. You will see a chart with updated vacancy and applicant status information for all jobs to which you have applied.
- If you click the "email" button, the system will send you a confirmation that your responses to the online vacancy questions were received along with a copy of your answers to those questions; please note that this feature does not confirm resume receipt.
- Using steps 1 through 3 above, you can go into the "Edit Personal Information" option to confirm that your resume is entered and that your responses to the personal and core questions have been submitted as you intended.
Because of these capabilities, the Human Resources Division is no longer sending email or hardcopy notifications
("non-select letters") to applicants regarding the outcome of FSJO vacancy announcements.
Q30: Can the system notify me of vacancies when they occur?
A30: Yes. FSJO will automatically send an e-mail notification when vacancies occur, if this option is chosen. Log in to www.foodsafetyjobs.gov and select "Edit Personal Information." At the bottom of the screen are "Notification Preferences." NOTE: An applicant who chooses to be notified of "all vacancies" may receive numerous e-mails every day. Using the job series preference will limit notifications.
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