COMPLIANCE AND INVESTIGATIONS DIVISION (CID) PROTOCOL FOR OFF-SITE COLLECTION OF BRAIN SAMPLES FOR BOVINE SPONGIFORM ENCEPHALOPATHY (BSE) TESTING
This notice issues the protocol for CID inquiries related to the sample collection of brain samples for BSE testing of bovine animals that were “U.S. Condemned” on ante-mortem inspection at federally-inspected establishments and moved from the federally-inspected establishment to an off-site sample collection location (See FSIS 28-04 and 29-04). The sample collection locations are typically rendering operations, 3D/4D operations, landfills, collection sites, pet food manufacturers, and other non-federally inspected establishments or locations. The Animal and Plant Health Inspection (APHIS) Area Veterinarian-in-Charge (AVIC), APHIS technician or APHIS contractor will collect the brain sample. The purpose of the protocol is to verify that ante-mortem condemned cattle arrive at the locations and the Animal and Plant Health Inspection Service (APHIS) is aware of the cattle’s arrival.
Program Investigators (PIs) are to inquire if the subject firm has completed FSIS Form 5020-1, Registration of Meat and Poultry Program Handlers, in compliance with 9 CFR 320.5, and as further described in FSIS Notice 27-04 dated May 17, 2004. If the subject firm is not registered, the PI should give a copy of the form to management. The name of the management official that was presented the form and the date are to be recorded in the PI Daily Activity Report (DAR).
The appropriate CID Regional Manager (RM) will be notified by the District Office of establishments that have an agreement with APHIS for the off-site sample collection of brains. The CID RM will notify the appropriate District Manager if condemned carcass does not arrive at the off-site sampling location.
PIs are to record all off-site sample collection locations they visit as status code “B” in the Planned Compliance Program (PCP). They are to assign the sample collection location a primary business code “14” if no other type of business is conducted at the location. If the location conducts any other type of business, the PIs are to assign the appropriate business code as found under Appendix B in the Compliance Officer Manual and assign business code “14” as the secondary code. PIs are to complete the remaining inquiry and PCP documentation in the following manner:
Seek answers to such questions as:
- How does the firm prepare the condemned cattle for sampling?
- How many hours per day and days per week are the sample collectors at the location, and are there times when a carcass would have to be held at the location because there was no sample collector available?
- Discuss sampling procedures conducted by the APHIS AVIC, technician, or contractor.
Review all records for completeness and accuracy (i.e., receiving records, ownership and trace-back records, laboratory forms, fed-ex air bills, sample results, APHIS records, etc.). During initial reviews, it will be important to capture all salient documentation in the PCP for future use.
If the PIs have concerns about the sample collection activities he or she is to note this in the PCP and contact the RM if necessary.
Philip S. Derfler /s/
Office of Policy, Program, and Employee Development
|DISTRIBUTION: Inspection Offices; T/A Inspectors; Plant Mgt; TRA; ABB; TSC; Import Offices||NOTICE EXPIRES: 7-01-05||